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Everyone knows that moving can be stressful. If you’re not prepared, moving your business can migrate from being simply stressful to a nightmare that negatively impacts your business.
The key to a successful move is in the preparation. It doesn’t matter if you’re relocating your company across the country, moving to a new floor or refurbishing your existing premises, you need to plan and prepare in advance to ensure a smooth transition.
Before you even look for new premises, you should be planning your move and determining your needs. Preparation and planning are the key to a successful office move.
- Budget
Determine your budget for the move itself as well as your new premises, furniture and fit out. Although your budget may change, having an idea of what you want to spend before you do anything else will help you keep costs down. - Plan
Contact a professional business removals company. This is one area where skimping and going with the cheapest isn’t going to save you money. A professional, reputable business removals company will have the experience, knowledge and resources to help you plan, coordinate, organise and perform your removal. Most professional business removals firms will assign you a move project manager oversee the entire move, from planning to handover. This allows you to get on with your business. Using an expert, professional business removals company will save you money in the long run. - Furniture and Fittings
Decide if you’re going to bring your current furniture with you to your new premises or if you require new furniture. Often, it is much more cost-effective to buy new furniture which can be planned for the exact space you’ll be moving into, rather than trying to make your old equipment fit into a different environment. You’ll also need to consider health and safety, how it will fit into your workspace, along with suiting the image you want to project for your employees and visitors. A good professional business mover can normally assist you with the planning and fit out of your new office space. - Technology Matters
Coordinate your telecommunications and IT relocations early. Many people overlook this crucial part of their business until the last moment and moves are often delayed because the telephone company was contacted too late to complete the connection at the new premises. - Change your Address
Make sure to order your stationery, business cards, forms and anything else with your address printed on it early. You can use your old stationery and forms for scrap paper or recycle them after your move – but it never looks professional to have your old address on communications with your customers, suppliers and partners. - Declutter and Archive
When you’re moving, it is a perfect time to declutter your offices and place files that you must keep but don’t need to access daily into archive storage. Your move project manager can help you arrange for secure shredding or archive storage before your move. - Communicate
From your employees to your customers, everyone needs to know you’re moving and what it may mean for them. You may need to notify your employees of your move within a certain time frame of the moving date to comply with local laws, customers and suppliers need to know where to find you. Make sure to emphasise the benefits of the move to your employees, customers and other stakeholders. - Involvement
Give everyone involved with the move and your move champions a clear role and ensure everyone knows who is doing what. Even if you are having a professional business removals company project manage your move, there will still be a lot for you and your staff to complete. Keeping your employees involved in the move will help it to go smoothly. - Meetings
Have regular move project meetings to make sure everything is going according to plan. Regular meetings and status updates from all move champions with your staff and your mover will help your move be organised to avoid last moment rushes and panics, and your staff happy with the move. - Get moved
Relax and let the professionals take care of the move. If you’ve followed the other nine steps, moving day should proceed smoothly and your staff will be back to work straight away.